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Wednesday, January 8, 2014

Mandatory 2014 NJ Employee Notifications

By: Peter J. Lamont, Esq.
New Jersey Business and Personal Law Attorney
Law Offices of Peter J. Lamont

Every year it seems as though employers are required to comply with more more Department of Labor requirements. Here is a summary of some of the 2014 notices that must be displayed in the workplace and individually distributed to all employees.

  • Right to Be Free of Gender Inequity (new Amendment, effective January 6, 2014):  On or before February 5, 2014, employers must provide a written copy of this notice to each employee who was hired on or before January 6, 2014. Employers must provide a written copy of the notice to each employee who is hired after January 6, 2014 at the time of his or her hire. Annually, on or before December 31 of each year, employers must provide each employee a written copy of the notice. Employers also must provide each employee a written copy of the notice upon request. The required written notice can be distributed electronically or in hard copy form. In every instance in which a written notice is required to be provided to an employee, the written notice must be accompanied by an acknowledgment that the employee has received it and has read and understands its terms. This acknowledgment must be signed by the employee (in writing or by means of electronic verification) and returned to the employer within 30 days of the employee’s receipt of the notice.
  • Employer Obligation to Maintain and Report Records:  Any new employee hired after November 7, 2011, must be provided a written copy of this notice at the time of hiring. The notice may be distributed to employees by hard copy or via electronic mail. 
  • New Jersey Family Leave Insurance:  Employers must provide employees with a written copy of this notice: (i) at the time of the employee’s hiring; (ii) whenever an employee provides notice of a potential claim; and (iii) upon the first request of the employee. Written notification may be electronically transmitted to employees. 
  • New Jersey Conscientious Employee Protection Act:  This notice must be distributed annually to all employees. Written notification may be distributed electronically. It is important to note that merely posting these notices, although also required, will not fulfill the DOL’s distribution requirements. Nor will including these notices in your company’s Employee Handbook. Moreover, the inclusion of required notices in an Employee Handbook is not recommended – only critical employment law and HR policies should be set forth in Employee Handbooks.
If you would like more information about this topic or have general legal questions, please feel free to contact me at (973)949-3770 or via email at plamont@peterlamontesq.com We answer legal questions on a daily basis and would be happy to discuss any issues or questions that you have with you.  Offices in: New Jersey New York, Colorado & Puerto Rico.  Affiliated throughout the country.

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